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Expenses · Business Cost Tracking

Tracking Business Expenses

Log parts, materials, fuel, and overhead costs against your jobs to stay on top of profitability and simplify tax time.

2 min readUpdated Apr 2026Expense Management

The Expenses section lets you record any business cost — materials, parts, fuel, tools, or overheads — and optionally link them to a specific job. Every expense is stored in your history so you always know where your money went.

Logging an expense

1
Open the Expenses tab
Tap 📊 Expenses in the bottom nav to open your expense list.
2
Tap '+ Add Expense'
Opens the expense entry form.
3
Enter the amount
Type the cost in dollars. You can include decimals — e.g. 47.50.
4
Select a category
Choose from Materials, Labour, Fuel, Tools, Subscriptions, or Other. This helps group expenses in your reports.
5
Add a description (optional)
A short note — e.g. 'Copper pipe fittings for Smith job'. Helps you remember what the expense was for.
6
Link to a job (optional)
Tap 'Link to Job' to attach the expense to a specific job. This lets you see the true cost and net profit for each job.
7
Tap 'Save Expense'
The expense is added to your list and included in your monthly totals.
💡
Link expenses to jobsAttaching an expense to a job lets you see your net profit for that job (revenue minus costs). It's the best way to know which jobs are actually worth your time.

Viewing your expense history

Your Expenses screen shows all recorded expenses in reverse chronological order. Each row shows the amount, category, description, date, and which job it's linked to (if any).

At the top, you'll see a monthly total — the sum of all expenses for the current calendar month. This gives you a quick read on your costs this month.

📊
Expense reportsA full expense report with category breakdowns, job-level profitability, and CSV export is coming soon. In the meantime, your monthly total is visible at the top of the screen.

Frequently asked questions

Receipt photo upload is on our roadmap. Currently you can add a text description to document the expense.

Yes — swipe left on any expense in the list to see edit and delete options.

No — expenses are tracked separately. Your revenue on the Dashboard reflects payments collected. Expense tracking is purely for your own cost visibility.

CSV export is coming soon. For now, your accountant can review the full list in the Expenses tab.

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