Know exactly what your
business costs to run every month.
Fuel. Insurance. Tools. Phone bill. Log every overhead cost in one place. Know your monthly baseline — and the exact revenue you need before you start making money.
✓ 2 months free · No credit card · ✓ Cancel anytime
Logging a general expense in CashWrench — category, amount, date, and a note all in one screen.
Without CashWrench
You had a good month — $8,400 in jobs. But the van needed new tyres. Insurance renewed. You filled up fuel seven times. Bought a new pipe cutter. By the time you add it up, that $8,400 looks a lot thinner.
Without tracking overhead, you don't know your baseline. You don't know how much revenue you need just to break even. And you can't tell whether a slow month is actually fine or genuinely bad.
With CashWrench
Every overhead cost — fuel, insurance, tools, phone — is logged as a General Expense. Separate from job costs, so your per-job profit stays clean and your business overhead is visible on its own.
At the end of the month you know two things: what you made on jobs, and what your business cost to run. The gap between them is what you actually took home. No guessing.
A general expense is any cost that exists whether you do jobs or not. If the expense would still be there even in a week with no customer jobs — it belongs here, not against a specific job.
Fuel
Fill-ups for your van. You're driving to job sites regardless of which specific customer you're visiting.
Insurance
Van insurance, liability cover, workers' comp. These protect your business operations, not any individual job.
Tools
New drill, replacement blades, pipe wrench. Used across many jobs — not purchased for one customer.
Vehicle
Oil changes, tyres, brake service, registration. Your van needs maintenance whether you're busy or slow.
Phone
Your business phone bill. You need it to answer calls from all customers, not just one.
Office
Software subscriptions, business licence renewal, bank fees, accounting costs.
A real example.
Everything you need to track overhead and understand your baseline. Simple, fast to log, and kept completely separate from your job-level costs.
Seven Clean Categories
Fuel, Tools, Insurance, Vehicle, Phone, Office, Other. Every common overhead cost has a home — no making up category names or fitting costs into the wrong bucket.
Kept Separate from Job Costs
General expenses never touch your per-job profit calculations. Your job margins stay clean. Your overhead sits in its own view so you can see both numbers clearly.
Filter by Month or Date Range
See exactly what your business cost to run in any given month. Spot months where overhead spiked. Know whether a slow revenue month was actually fine or genuinely thin.
Breakdown by Category
See how much went on fuel vs tools vs insurance. Spot where costs are creeping up before they become a problem. Adjust pricing if overhead is consistently rising.
Log Any Time, Any Date
Forgot to log last week's fuel fill? Change the date and add it now. Your records stay accurate regardless of when you log.
Notes Per Expense
Add a note to any expense — supplier, receipt number, what the cost was for. Everything you need at tax time is right there, attached to the expense.
2 months free · No credit card · Cancel anytime
Log an overhead cost in under 30 seconds.
No forms to dig through. No job to link. Just the cost, the category, and you're done.
Tap Expenses in the bottom nav, then + New Expense
Open CashWrench and tap the Expenses tab. Tap + New Expense — the form opens immediately.
Choose General Expense
Two options appear: Job Expense and General Expense. Tap General Expense — this tells CashWrench this is business overhead, not tied to a specific customer's job.
Enter the title, amount, category, and date
A short description — "Fuel – 5/7/2026". Amount. Pick a category: Fuel, Tools, Insurance, Vehicle, Phone, Office, or Other. Date defaults to today.
Add a note if you want (optional)
A quick note like "Filled fuel on 5/7 at Shell gas station" gives you a record to refer back to. Useful at tax time, optional the rest of the time.
Tap Save — it's logged and categorised
The expense is recorded under General Expenses. View your overhead by month or category from the General Expenses tab anytime. Your job profit calculations are unaffected.
30s
Average time to log an overhead expense
7
Categories covering every common overhead cost
$0
Spreadsheets needed to track your overhead
Also tracking costs per job?
Materials, parts, subcontractor fees
Costs tied to a specific customer's job. CashWrench tracks those separately as Job Expenses, updating your per-job profit the moment you save.
Know what your business costs to run.
Every single month.
Log fuel, insurance, tools, and office costs in seconds. See your monthly overhead clearly. Know the baseline revenue you need before you start taking a dollar home. Two months free. No credit card needed.
Start Free — Takes 2 Minutes✓ 2 months free · No credit card · ✓ Cancel anytime